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RDF Terms

Record Set

One or more records that are associated by categorization and/or physical aggregation by the creator or other Agent.

Corresponds to RiC-E03 (Record Set entity)

Record Set is a kind of Record Resource. The Record members in a Record Set may physically reside together, though physical proximity is not essential. In a particular context, an Agent (e.g. administrator, records manager, archivist, end-user, etc.) may select the Record members of a Record Set based on a shared attribute or attributes, or a shared Relation or Relations. The grouping of the Records serves a purpose or purposes specific to the context of the Agent. All Record members of a Record Set may share the attribute of having been accumulated by the same Agent, or all share the same Documentary Form Type and are created over time by the same Activity. A Record Set may represent the act of classifying the Records in accordance with a formal classification scheme that may be based on Activity, subject, organizational structure, or other criteria; an act of archival arrangement (e.g. based on common provenance); or some other selection and grouping that fulfils a particular purpose or purposes (e.g. a classification that reflects or supports the purposes of a researcher). By exception, some Records are brought together based on their not belonging in the context of selection to other designated groups: a ‘Miscellaneous’ series, for example. A Record Set accumulated by an Agent in the course of life or work Activity should be kept in a manner that preserves context and evidential value. Records Sets may also contain other Records Sets. Both a Record Set and a Record may simultaneously be a member of more than one Record Set, and over the course of its existence, a Record Set or Record may be a member of an indeterminate number of Record Sets in an indeterminate number of contexts. Record Sets and Records contained within a Record Set may be ordered into a sequence based on a common property or relation, or common properties or relations (e.g. alphabetical by Agent or related Place name; chronological order by an allocated Date); or some other criterion (e.g. an imposed order by relevance).